Most people find it challenging simply to maintain their own homes. Now imagine those challenges on a grand scale and you have what every property management entity faces every day:
So does the modern technological world offer some relief to these hard workers? Luckily the answer is yes.
Whether you’re managing the upkeep of corporate premises, looking after a holiday resort or helping to govern a few apartments up for rent you should try out software. But which one really works?
Our suggestion: Field management software. With the intricate features designed especially for managers who don’t see their worker teams every day, this applies directly to the needs of property managers who work remotely.
Want to know more?
If you’re responsible for a building you need to stay one step ahead of all possible problems:
When you look after these components well there’s less chance of a disaster somewhere in the future. But that’s a lot of contractors you need to organize. So let’s make it easy with software and this applies even if you’re managing multiple properties.
Field service management software is designed to help managers stay on top of different field workers’ schedules. Now do this with your contractors who need to visit your property sites.
The software allows you to communicate with them so you have saved records of all your discussions on the platform. You can view their schedules so it’s easy to plan the month’s maintenance work.
The next step is to make it easy for the teams to know what to do. They simply log on to the platform and see their responsibilities. Any problems or queries can be dealt with online instead of trying to contact someone via phone or visiting an office.
Of course you’re not going to prevent each and every problem. Occasionally a tenant or property owner will let you know of a leaking pipe or a broken door.
Swift action is necessary to protect your reputation. Tenants will demand action based on contracts and you want to retain a property owner’s business.
Nothing is as frustrating as waiting for contractors to arrive. Now you can be the company that’s always on time. Real time information shows you where your contractors are so timelines you discuss with the client will be accurate.
This is how you show them how effectively you and your team can respond:
The worker now logs updates on the platform so you stay informed 24/7. This means your feedback to clients will be accurate which limits misunderstandings and conflict.
Can you see how many of your daily challenges can be countered when you use technology effectively?
Of course a major source of conflict is money. How do you know the hours you’re paying a contractor or employee for were really worked?
It becomes easy when you activate your management software as your tool to log hours. The system serves as backup logging device and this information can be downloaded by your payroll department or when you need to pay a contractor’s bill:
You may think it’s a challenge to get everyone to use this software but is this really a problem?
Most people these days have SmartPhones and the software can be accessed via any mobile device. Chances are anyone who has a SmartPhone will find such an app easy to work with. And after all it’s much more convenient than driving to the office for meetings and updates isn’t it?
Of course your responsibilities also extend to the tenants. When you have multiple people to tend to it calls for expert organizing skills:
No matter what your day consists of one important aspect should never be ignored: You work with people and when they’re shown consideration they become easier to manage.
Can technology help you seem more approachable and friendlier? Yes!
Field management software can also incorporate a communication application for clients and tenants. Queries, complaints and feedback can be done online 24/7 so no client has to waste time listening to your phone ringing anymore.
Property management is an exhilarating field to work in but it requires expert organization skills. Why not let software take some of the load off your shoulders? Your days can feel a little less chaotic so you can get more work done. That’s why we love technology.