Yes you’re living in the future.
Decades ago people dreamed of cordless phones and instant everything. Today much of this is reality. But is this future as bright as we imagined? Are you making use of all the benefits technology created?
With technology evolving at a rapid speed you may be oblivious of how your life can benefit. Believe me there are inventions you haven’t even heard of.
Don’t simply stick with the basics. Make sure you draw all the advantages of the modern world you live in:
Yes technology can even benefit the environment. Most of us are concerned about what industrialization did to nature. Perhaps we can turn back the clock.
Do Business Paperless
Have you considered a paperless business?
If you do this correctly you’ll benefit yourself, your company and the environment.
A paperless office uses technological developments to their full extent:
Now you’re using modern technology to its full extent. And yes it’s possible in almost every department you have. Here’s how you can start implementing this.
Imagine a few clicks with a mouse replaces filling out an entire form. That’s digital solutions in action for accounting purposes.
You can use apps specifically designed to do time tracking. No one—not an employee or an accountant—has to fill in time sheets anymore. It can be done off site while hourly billed workers perform their tasks. Digital solutions allow employees to tick off finished tasks the moment they’re done.
Even travel can be tracked and compensation calculated instantly.
This is an accurate method with minimal chance of disputes since all information can be tracked via software.
Electronic Invoices and Receipts
With sales paperwork accountants can inspire each other to follow suit in helping the environment.
There’s no need to print out invoices or receipts anymore. They can be generated digitally and sent via email. Ask clients and suppliers to do the same. Your entire network can start functioning paperless.
This process also makes sense if a company uses an online storage system (see #4). All paperwork can be saved digitally which also makes auditing easier.
Employee matters create a huge amount of stress on accountants. You don’t want to upset loyal employees with inaccurate calculations.
Now payroll processes can be automated and get done faster too.
How sure are you that your printed marketing works?
Digital solutions harness the power of electronics. You have new platforms to host your marketing campaigns on.
An increasing number of people use social media platforms. Numbers climb every year and more time is spent using them. They have become the places to ‘be’:
You’ll reach more people with an online advertisement than placing a flyer at a local store. The audio and visual mediums you can use are also more dynamic marketing tools.
You can even customize a social media campaign to reach a specific target audience. This is done much easier than hoping the correct people see your printed posters.
Channelling your marketing energies into this medium saves you time, money and paper.
Turn flyers into interactive emails.
While many people think email is outdated it simply requires expertise.
The benefit is that most people use emails. Use audio visual methods to capture interest. Then implement a call to action to get feedback:
Apps and Websites
The ways your company can benefit from applications are endless.
Because people love trying out new apps you have an open minded audience ready to try out yours. Simply make sure your app is enticing.
Design a customized business app for all your customers. Now you’re in contact with them 24/7. Make apps part of your marketing. Use it to distribute:
Apps usually go hand in hand with a company’s website that’s your online storefront.
Your entire business can be run online. eCommerce sites help you generate:
All of this is possible without printing a single page.
It also puts your products within reach of a larger audience. They don’t have to visit a physical store so they don’t have to live in your vicinity.
Digital solutions aren’t simply easier. They also generate more revenue.
I wonder why more people aren’t already joining this movement?
There’s an unfounded belief that technology makes situations clinical and impersonal. You’ll be glad to know this statement has been proven false.
But you have to use digital solutions correctly. Here are a few tips.
What do Customers Require?
When you want to align with what your customers require you need:
Yes you can provide this level of service. But not if you keep doing tasks manually.
What can You Offer Customers?
Here are your new customer care partners:
When you use digital solutions correctly customers feel you’re communicating with them constantly. This is the type of service provider consumers want.
You can see igital solutions aren’t only about keeping a customer happy momentarily. Excellent service transforms a random customer into a loyal supporter.
Administrative offices are the hearts of most organizations. An administrative office offers support to many other departments.
You know these offices are usually cluttered with paper. Can digital solutions minimize this expense too?
Paper will probably be used forever. But digital solutions can simplify administrative tasks and result in less paper usage. Here are a few ways to spark your creativity.
Are you Still Faxing?
Cut out using masses of paper—dismantle your fax machine today.
No company uses this communication method anymore. Not modern companies anyway.
Better results—in terms of printing costs and effective communication—are possible through:
Information can be a more valuable asset than physical equipment. Are you looking after yours properly?
Digital solutions enable you to store these in a more secure place than a filing cabinet:
This filing method carries other benefits too:
It’s daunting to think old systems must change overnight. So don’t.
Start by communicating with employees about new processes. Show examples. Let workers see new technology streamlines activities that have been challenging for decades. This will motivate them to try more digital solutions.
Where can you apply these features in your business first that will spark long term change?
I used to imagine human resources offices as those with rows of files. These contained detailed information about all employees.
When last did you visit an HR office in a modern business? Digital solutions transformed the way they work.
Digital solutions—even a simple but practical filing system—for obtaining new employees are effective. HR managers don’t have to waste paper on printing countless CVs anymore.
Candidates email their CVs and they’re filed on a database. It’s easier to reach these files for future reference. They can even be sent to anyone in the company handling an interview.
Yes some documents still need to be filed. But even physical signatures—such as those needed for contracts—are becoming obsolete.
Virtual signatures are accepted more. It’s less necessary to print out all employee contracts and information.
Using digital solutions for these activities is also more secure. A password on a file offers more security than locking an office door. This is vital for the sensitive information HR officers handle.
Are you overwhelmed at managing a new project? Then you haven’t discovered digital solutions for managers yet.
This software and applications cover everything you can think of:
The best feature is that most systems can be customized to a specific team’s requirements. You know what your team struggles with. Help them by empowering them.
And you don’t even have to set up a meeting to implement this. Simply ask employees to download software and start using it.
Once again, don’t think your team members will become detached from each other. Access to constant communication allows team members to grow closer instead of apart.
Software developers also realize the importance of specialized software for certain environments. You’re bound to find a digital solution tailor made for your job description.
What are the unique requirements of your position?
These jobs can all be handled digitally with virtually no paperwork necessary. Because the software is developed for a certain market users are guaranteed ease of use.
Curious yet about how your environment can benefit from a digital, paperless approach?
Now you know the power behind digital solutions you can’t go back to your old ways. These methods can be implemented whether you’re in the role of a manager or subordinate. When your efficacy increases others will follow suit. Even your customers. This is how we’ll make an impact which benefits all involved, even the trees. Soon your waste paper basket will be empty every day.